Event Cruises - Choosing the Right Ship

By Dorothy Flannery

Many, many decisions will go into making your special event cruise a memorable occasion.  There are any number of choices to be made during the planning process.  First and foremost is the date, but that applies to land-based events as well.  Second in importance is selecting the right venue, which – in this case – means the right ship.

The cruise industry offers a myriad assortment of ships and itineraries to choose from.   Let’s start with the ships:

Mega-Ships:  These ships are the latest rage in ocean cruising and accommodate over 3,000 passengers.  They are resorts at sea and have the most varied menu of activities and meeting facilities from which to choose.  You can climb rock walls, surf, tackle a rope course – even go ice skating aboard.  If you’re thinking about a family cruise, there is something to do for EVERY member of the family.  There are also big-name entertainment options on these ships.  

Large Ships – 1,600 – 3,000 passengers.  Until the latest uptick in ship size a few years ago these were the largest vessels at sea.  All major cruise lines have ships in this category including Carnival, Celebrity,  Princess, Norwegian Cruise Lines, Holland America and Royal Caribbean.  The meeting facilities on these ships are also excellent and activities abound.  These ships offer a variety of venues from  adjustable size conference rooms to 800 person capacity theatres.  There are multiple dining venues, elaborate spas, fitness facilities and entertainment. 

Premium Ships – With 600 – 1,600 passengers these ships are more intimate and you are more likely to see other members of your group on deck or in passing.  They cater to a fairly sophisticated clientele and offer more service and less dazzle.  Mid-sized ships are more attractive to seasoned travelers who want quality over quantity.  The size of these ships may also allow for more exotic itineraries as they can call on ports that can’t accommodate the large and mega-ships. 

Luxury Ships – Ships that accommodate 300- 600 passengers usually fall under this category.  Butler service, all-inclusive pricing, premium brand wines and liquors, fine dining and outstanding service are the hallmarks of these ships.  Passengers tend to be well-traveled and worldly-wise. They expect the best and will receive it aboard these vessels.   These ships frequently appeal to explorers and people who seek new and unusual experiences.

Small Ships – These include sailing ships and most river vessels.  Small ships with capacities of under 300 passengers tend to be very destination oriented.  They offer an intimate experience where the crew quickly learns the passenger’s names and preferences.  Because of their size, these ships can dock almost anywhere, and may provide the most immersive experience into another culture.  Their public spaces can be reserved for private events and every effort is made to accommodate special requests such as customized shore excursions for groups with a specific interest.  

Within each of the above categories are a number of different cruise lines.  Some cruise lines have more rules and regulations, and require greater upfront deposits, while others are more “group friendly”, and are willing to work with you to customize your plans from the very start.  The experience of your group event planner can really make the difference here. 

When planning your special event it’s important to pick the right ship – one that fits your price point, your guests’ expectations and the parameters of your event.   We can help you select the right ship for your special event and make sure you get your planning off on the right foot!

Dorothy Flannery has more than 20 years experience in planning, promoting and managing cruises of all kinds, including event cruises.  To find out more go to http://eventcruises.co http://cruisethedanube.com and http://cruisetherhine.com